We are part of your team! Dedicated to managing attendee needs in a quick and timely matter.

Our team is ready to help with:

• Site Selection 
• Contracting  
• Building the Passkey Site 
• Managing the room block and attendee needs 
• Onsite at the event 
• Post-event reporting and billing

Eliminates the need to reach out to the hotel reservationist with every question or special request.

Allows instant results so your attendees can move to their next task. 

Attendees work with our Executivevents trained staff instead of a hotel call-center atmosphere. 

Manage single or multi-property event. Passkey has many features that highlight how unique your event is:

• Separate reservations into attendee types

• Book suites or upgraded rooms 
• Roommate based vs room based
• Can change hotels up until cut-off date
• Ability to change all aspects of reservation 
• Can enforce a 1-night deposit

• Waitlist feature
• Allow attendees to send in checks or cc auth  

Allows us to get more attendees into the hotel block for a longer time. We work hard that attrition doesn’t happen!

Executivevents doesn’t like attrition either, and we are working hard that it doesn’t happen:

• Daily or weekly reporting
• Enable automatic waitlist feature
• Manage waitlist manually
• Hold extra rooms for last minute needs
• Prioritize the online list of hotels 

• Freeze hotels to help other hotels fill
• Work with hotel for additional nights without needing to contract for them

By working directly with your attendees via email and the call center we get a sense of what is happening and can react appropriately.

We take the hotel’s inventory and continue to manage till days before the conference!

Extensive reporting capabilities. We take the guesswork out of knowing your attendees.

Executivevents employs gurus that loves spreadsheets and analyzing data!

• Weekly pick-up reports
• Attendee-type pickup report
• Pace report to compare previous years

• Reports to see cancellations and modifications
• Capture reservation methods (phone, web, rooming list)  

Complete control over hotel communications with your attendees. Taking your conference branding one step further.

Booking a hotel room is another step in the registration process and we want to help it look cohesive.

Some of Passkey’s communication features include:

• Branding all aspects of the hotel booking process
• Unique confirmation messaging even down to the attendee type level
• Ability to send communications anytime

Create conditional-based steps. Simplifying the reservation process for attendees!

• We are ready to roll out the red-carpet for your VIP’s.
• Using our Passkey license, we can make different blocks for each attendee type you have.
• Highlight what nights are paid for on the master list and what nights are pay own.
• Send out confirmation emails with items removed to continue that VIP treatment, such as price or room type.

Executivevents’ staff can setup a demo to go through the look and feel of a Passkey Hotel Reservation Site. Once we find out more about your specific needs, we can review our pricing structures whether you are adding this to an existing Executivevents agreement or a new stand-alone feature. We want to be a part of your next marvelous event!