Finding the perfect venue for your event is a critical first step.  Executive Events will work with you to identify the venue that best meets your needs, then negotiate a contract that provides you excellent terms at a great price.

• Site research
  
  • Identify desired city and date
    
  • Create Request for Proposal
    
  • Research likely venues based on budget, desired location and dates
    
  • Send RFP to those identified as best fitting client needs
    
  • Handle queries from venues regarding RFP
    
  • Receive and review proposals and follow up on venues with questions/clarifications
    
  • Create matrix outlining venue options and recommendations
    
  • Present options/recommendations to client
    
• Site Visit
  
  • Obtain best schedule from client for site visit
    
  • Set up travel and complimentary lodging
    
  • Make arrangements with venue reps for site tour
    
  • Handle ground transportation arrangements
    
  • Conduct site visits with client
    
  • Complete site visit evaluation form on each property
    
  • Meet with client to identify their preferred option
    
• Site negotiations & contracting
  
  • Request contract
    
  • Identify areas of concern – price, concessions, etc.
    
  • Negotiate final pricing, dates, space, concessions and contract stipulations
    
  • Review changes and provide final contract to client for review
    
  • Handle any additional negotiations
    
  • Finalize contract